Digital signature allows you to send documents for electronic signing with BankID. You can find this functionality under 'Personal Folder' in Mentor Personal.
The employee must be registered in Mentor Personal before you start. It is the manager or administrator who sends out the document for signing.
Go to the employee's personnel folder, select "Upload files" and then "Document for signing".
A document is signed by one or more signatories. Signatory 1 is usually the manager, and signatory 2 is the employee. Before sending, check that each signatory is linked to the correct email address, and change it if necessary.
Once the document has been sent, all signatories receive an email with a link to sign. The signing itself is done with BankID.
If the document hasn't been signed within 3 days, the system sends a reminder.
When everyone has signed, the parties receive a confirmation by email. The document is automatically saved in the employee's personnel folder with an electronic signature from BankID, and is visible to both parties.
The status is updated along the way with these statuses:
For a detailed view of the status, click the three dots next to the document and select "Show signing details".
The administrator always has an overview of all documents sent for signing, along with their status in the process, collected in a dedicated dashboard.
The dashboard also shows the costs of using digital signing, both per month and per year. Each signature costs NOK 17 excl. VAT. A document with two signatories therefore costs NOK 34.
You'll find this overview under Settings – Digital signing
